Gestion de Personnel Alliance Application

Last Updated: August 2026

1. Purpose of this Policy

This Privacy Policy explains how Gestion de Personnel Alliance collects, uses, stores, protects, verifies, retains, and, when necessary, discloses personal information submitted through our application by users, including candidates, applicants, employees, workers, temporary employees, subcontractors, clients, client representatives, and other authorized users. Our application may be used for profile creation, recruitment, document submission, onboarding, eligibility verification, assignment offers and confirmations, scheduling, availability updates, timekeeping, attendance tracking, communication, incident follow-up, payroll-related administration, compliance, dispute management, and workforce management purposes. This Policy is intended to support lawful business operations while protecting privacy rights.

2. Scope

This Policy applies to all users of our application, including candidates, applicants, employees, workers, temporary employees, subcontractors, clients, client representatives, and other authorized users who create a profile, upload documents, complete onboarding steps, receive or respond to assignment-related communications, provide availability, confirm schedules, record attendance, submit or approve information, communicate with Gestion de Personnel Alliance, accept or perform assignments, request services, or otherwise use our application. It applies to personal information collected directly through our application and to related information processed by authorized Gestion de Personnel Alliance team members, client representatives, and service providers where necessary for legitimate business, employment, staffing, legal, compliance, risk management, investigation, and operational purposes.

3. Personal Information We May Collect

·         Identification information, such as name, date of birth, contact information, address, emergency contact, and government-issued identification where required.

·         Recruitment and employment information, such as résumé, work history, qualifications, skills, availability, work preferences, interview notes, assignment history, and performance or attendance-related information.

·         Onboarding and compliance documents, such as work authorization, permits, tax forms, banking information for payroll where applicable, signed agreements, acknowledgements, certifications, and required employment or assignment documentation.

·         Application and operational information, such as user profile details, uploaded documents, assignment offers, schedule confirmations, availability updates, worksite details, transportation or logistics information where applicable, attendance records, clock-in and clock-out information, communications, notes, incident reports, and records required to manage work assignments.

·         Technical and security information, such as login activity, device or browser information, application logs, IP address, access dates and times, failed login attempts, and security-related information used to protect our application.

4. Purposes for Collection and Use

We collect and use personal information only for serious, legitimate, and necessary purposes connected to Gestion de Personnel Alliance’s staffing and workforce management activities, including to create and maintain user profiles, assess applications, verify identity and eligibility, validate work authorization, complete onboarding, determine suitability for assignments, offer and confirm assignments, manage schedules and availability, track attendance and timekeeping, communicate with users, administer payroll-related processes, comply with Quebec privacy, labour standards, occupational health and safety, CNESST, payroll, staffing agency, tax, client, and recordkeeping obligations, prevent fraud or unauthorized access, protect our rights, property, personnel, clients, application, and business interests, investigate complaints or incidents, defend against claims, enforce agreements and policies, and maintain accurate operational and business records.

5. Consent

By creating an account, submitting information, uploading documents, using our application, accepting communications, confirming availability or assignments, recording attendance, submitting or approving information, requesting services, or continuing to interact with us through our application, you consent to the collection, use, retention, verification, and disclosure of your personal information as described in this Policy and as otherwise permitted or required by law. By using our application, you consent to the terms outlined in this Privacy Policy. Where sensitive personal information is required, we will collect it only where necessary and with appropriate consent, unless another legal basis applies. If you refuse to provide required information or withdraw consent, Gestion de Personnel Alliance may be unable to process your application, confirm eligibility, offer or maintain assignments, complete onboarding, administer payroll, comply with legal, CNESST, client, payroll, staffing, or recordkeeping requirements, investigate concerns, maintain required records, or continue providing access to our application or related services. Withdrawal of consent does not affect personal information already collected, used, disclosed, verified, processed, or retained for lawful business, employment, staffing, payroll, CNESST, tax, audit, client, legal, contractual, investigation, dispute resolution, security, fraud prevention, or recordkeeping purposes.

6. Electronic Acceptance

By clicking “I agree,” “I accept,” creating an account, submitting information, uploading documents, confirming availability or assignments, recording attendance, or continuing to use the application, the user confirms that they have read, understood, and accepted this Privacy Policy and consents to the collection, use, retention, verification, and disclosure of their personal information as described in this Policy. This electronic acceptance has the same effect as a written acknowledgment and may be relied upon by Gestion de Personnel Alliance as evidence of the user’s consent, acknowledgment, and acceptance.

7. Disclosure of Personal Information

We may disclose personal information only when necessary and on a need-to-know basis, including to authorized Gestion de Personnel Alliance personnel, client companies for assignment-related purposes, payroll or administrative service providers, background or verification service providers where applicable, legal or regulatory authorities, government agencies, CNESST, insurers, professional advisors, technology service providers that support our application, or other parties where disclosure is required to protect our rights, comply with law, investigate incidents, defend claims, enforce agreements, or manage workplace, client, safety, payroll, scheduling, attendance, staffing, or operational obligations. We do not sell user personal information.

Gestion de Personnel Alliance limits the collection, use, access, and disclosure of personal information to what is reasonably necessary for the purposes identified in this Policy, based on role, responsibility, assignment, function, operational need, and legitimate business requirement. Users should not submit unnecessary sensitive information, information that is not requested, or information belonging to another person unless specifically authorized or required for a legitimate business, employment, staffing, payroll, client, legal, CNESST, safety, or compliance purpose.

8. Third-Party Technology Provider

Our application is supported by a third-party technology provider that may host, process, store, secure, transmit, or provide technical support for personal information on our behalf. The provider is authorized to process personal information only as required to provide and maintain the application and related services. Gestion de Personnel Alliance remains responsible for the personal information under its control and takes reasonable steps to require appropriate contractual, confidentiality, security, access, retention, incident-management, return, deletion, and restricted-use safeguards from its service providers. Service providers are expected to protect personal information, use it only for authorized purposes, restrict access to authorized personnel, notify Gestion de Personnel Alliance of relevant confidentiality or security incidents, and return, delete, anonymize, or securely dispose of information when required by contract, law, or operational need. Users acknowledge that access to and use of the application may also be subject to technical requirements, availability, security controls, and updates managed by the provider.

9. Application Access, Credentials, and Activity Logs

Gestion de Personnel Alliance may collect, monitor, review, audit, preserve, and use application activity logs, including login activity, access dates and times, submitted information, document uploads, confirmations, changes, application actions, failed login attempts, IP address, device or browser information, and other security or audit records. These logs may be used for privacy, security, authentication, verification, troubleshooting, audit, compliance, recordkeeping, incident investigation, payroll, staffing, client, CNESST, operational, legal, dispute resolution, fraud prevention, policy enforcement, and business protection purposes.

10. User Responsibilities and Account Security

Users are responsible for keeping their login credentials confidential, using the application only for authorized purposes, providing accurate and lawful information, promptly updating changes, and immediately reporting suspected unauthorized access, errors, lost devices, misuse, or security concerns. Users must not share account access, submit false or misleading information, upload documents that do not belong to them, attempt to access another user’s information, interfere with the application, or use the application in a manner that violates Gestion de Personnel Alliance policies, client requirements, applicable law, or security rules. Gestion de Personnel Alliance may suspend, restrict, or terminate access to the application where necessary to protect personal information, application security, users, clients, workers, legal compliance, payroll, assignments, investigations, or business operations.

Users are responsible for the security of their own devices, networks, passwords, account access, and application settings. Gestion de Personnel Alliance is not responsible for privacy or security risks, loss, unauthorized access, errors, delays, incomplete submissions, or failed communications caused by a user’s shared credentials, weak password, unsecured network, lost or shared device, outdated device or application, disabled security settings, malware, unauthorized applications, jailbroken or rooted device, or failure to follow security instructions.

11. Application Communications and Notifications

Gestion de Personnel Alliance may use the application and related communication channels to send or receive assignment offers, schedule confirmations, availability requests, reminders, onboarding instructions, document requests, attendance or timekeeping notices, incident follow-ups, payroll-related communications, privacy notices, security alerts, and other operational messages. Communications may be sent through the application, email, SMS/text message, telephone, or other approved business channels. Contact information provided through the application may be used for these communication purposes.

12. Device Permissions, Cookies, Analytics, and Technical Tools

Depending on the features used, the application may request access to device functions or technical information, such as camera access for document uploads, notifications for operational messages, location-related information where required for attendance, timekeeping, worksite confirmation, transportation, safety, fraud prevention, or assignment management, and application analytics or diagnostic information used to improve reliability, security, performance, troubleshooting, and user support. Where optional permissions are available, users may manage them through their device or application settings; however, disabling required permissions or technical functions may limit access to certain services, prevent completion of onboarding or timekeeping steps, or affect assignment, payroll, compliance, communication, or operational processes.

Certain information, documents, permissions, confirmations, or technical functions may be mandatory to access or complete specific application services, including onboarding, eligibility verification, timekeeping, attendance, assignment confirmation, payroll administration, client requirements, safety procedures, communications, compliance, or recordkeeping. Other information or permissions may be optional depending on the feature. If a user disables, refuses, withdraws, or fails to provide required information, documents, permissions, confirmations, or technical functions, Gestion de Personnel Alliance may be unable to provide or continue certain services, process records, confirm eligibility, administer payroll, communicate effectively, offer assignments, maintain access, or satisfy operational, client, legal, CNESST, or compliance requirements.

13. Application Functionality and Automated Assistance

The application may assist Gestion de Personnel Alliance with organizing user information, identifying incomplete records, managing availability, supporting assignment coordination, sending reminders, or flagging eligibility or compliance items. Final employment, assignment, eligibility, or staffing decisions are not made solely by automated processing unless users are informed where required by law. The application may collect technical information necessary for login, security, functionality, troubleshooting, audit, performance, privacy compliance, and administration purposes.

Use of the application, account creation, profile completion, document submission, availability confirmation, assignment response, electronic acceptance, or continued access to the application does not guarantee employment, continued employment, hours of work, work schedules, assignment offers, client acceptance, assignment duration, transportation, payroll eligibility without proper records, or continued access to services. Gestion de Personnel Alliance may modify, pause, cancel, substitute, or decline assignments and may restrict app access where necessary for business, client, legal, compliance, safety, payroll, attendance, eligibility, performance, operational, or staffing reasons.

14. Legal Requests, Investigations, and Protection of Rights

Gestion de Personnel Alliance may collect, use, preserve, review, or disclose personal information where reasonably necessary to respond to lawful requests, subpoenas, regulatory inquiries, audits, inspections, claims, complaints, workplace incidents, occupational health and safety matters, CNESST matters, payroll or tax requirements, client disputes, fraud prevention, security events, internal investigations, contract enforcement, debt recovery, legal proceedings, or to protect the rights, property, safety, personnel, clients, users, systems, application, and legitimate business interests of Gestion de Personnel Alliance and its affiliates, clients, representatives, and service providers.

Before allowing personal information to be communicated, stored, accessed, or processed outside Quebec where required, Gestion de Personnel Alliance may assess applicable privacy-related risks, including the sensitivity of the information, the purposes of processing, the safeguards in place, the service provider’s obligations, the jurisdictions involved, and the potential impact on users. Cross-border processing may proceed where Gestion de Personnel Alliance determines that appropriate protections are in place and the processing is necessary for legitimate business, staffing, employment, payroll, client, compliance, technology, security, or operational purposes.

15. Confidentiality and Security Measures

We use reasonable administrative, technical, and physical safeguards appropriate to the sensitivity, amount, use, and storage method of the personal information to protect it against unauthorized access, loss, theft, misuse, disclosure, alteration, or destruction. Access to information in our application is limited to authorized personnel and service providers who require it for legitimate business, privacy, security, compliance, staffing, payroll, client, CNESST, or operational purposes. No application can be guaranteed to be completely secure, and users should promptly notify Gestion de Personnel Alliance of any suspected unauthorized access, error, or security concern involving their account or personal information.

16. Availability, Updates, and No Guarantee of Continuous Access

The application may be updated, modified, suspended, interrupted, restricted, or unavailable from time to time due to maintenance, security measures, technical issues, provider changes, integrations, connectivity, user device settings, or circumstances beyond our control. Gestion de Personnel Alliance is not responsible for delays, errors, access limitations, failed transmissions, device issues, third-party outages, or incomplete submissions caused by factors outside its reasonable control. Users remain responsible for promptly communicating with Gestion de Personnel Alliance through approved alternative business channels when application access is unavailable and when a matter is urgent, time-sensitive, payroll-related, safety-related, assignment-related, or compliance-related.

17. Retention and Destruction

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, to manage the user, candidate, employee, client, or employment relationship, to meet Quebec privacy, CNESST, labour standards, occupational health and safety, contractual, accounting, payroll, tax, regulatory, audit, dispute resolution, staffing agency, client, and business record obligations, and to protect our legitimate interests. When personal information is no longer required, we will securely destroy, delete, or anonymize it in accordance with our internal retention practices and applicable law.

18. Account Closure and Continued Retention

If a user account is closed, deactivated, suspended, or no longer active, Gestion de Personnel Alliance may continue to retain personal information where necessary for employment, staffing, payroll, tax, CNESST, occupational health and safety, client, insurance, legal, contractual, audit, dispute resolution, investigation, recordkeeping, security, fraud prevention, or legitimate business purposes. Account closure does not automatically require immediate deletion of information where retention is permitted or required.

19. Minors

Our application is intended for individuals who are legally eligible to apply for work, accept assignments, interact with Gestion de Personnel Alliance, or represent a client or organization. Where information about a minor is collected in connection with employment, student employment, internship, work authorization, emergency contact, legal compliance, payroll, or related operational purposes, it will be handled in accordance with applicable requirements and only where necessary.

20. User Rights

Subject to applicable law, internal verification, legal exceptions, application security requirements, and identity confirmation, users may request access to their personal information, correction of inaccurate or incomplete information, withdrawal of consent where applicable, information about how their personal information is used or disclosed, and, where legally required, portability of certain personal information in a structured and commonly used technological format. Gestion de Personnel Alliance may refuse, limit, or defer a request where permitted by law, including where disclosure would affect the rights of another person, reveal confidential business information, compromise application security, compromise an investigation, create serious practical difficulty, conflict with legal, CNESST, client, payroll, staffing, or contractual obligations, or interfere with our ability to manage employment, staffing, payroll, scheduling, attendance, compliance, CNESST, or dispute-related records. Requests will be handled within the timelines required by applicable privacy legislation.

21. Accuracy of Information

Users are responsible for providing accurate, complete, lawful, current, and up-to-date personal information through our application and for promptly updating or notifying us of any changes that may affect eligibility, availability, assignment placement, schedule confirmation, attendance, payroll, work authorization, tax treatment, communication, transportation or logistics coordination where applicable, CNESST, client, staffing, or compliance requirements. Gestion de Personnel Alliance may verify information provided, request supporting documentation, correct or update records, and retain verification records where necessary for privacy, legal, CNESST, client, payroll, staffing, compliance, or operational purposes.

22. Cross-Border Processing and Service Providers

Personal information submitted through our application may be processed, stored, or accessed by service providers located in Quebec, elsewhere in Canada, the United States, or other jurisdictions, depending on the applications, hosting environments, integrations, and providers used to support our operations. When we use service providers, we take reasonable steps to ensure that personal information is protected through contractual, technical, and organizational safeguards appropriate to the nature of the information and the services provided.

23. Confidentiality Incidents

If we become aware of a confidentiality incident involving personal information, we will assess the situation, take reasonable steps to reduce the risk of harm, document the incident, and notify affected individuals and competent authorities when required by applicable law.

24. Changes to this Policy

We may update this Policy from time to time to reflect changes in our application, operations, legal obligations, security practices, privacy procedures, technology providers, integrations, or business requirements. The updated version will be made available through our application or by another appropriate method. Continued use of our application after an updated Policy is made available means that the user acknowledges the updated terms, subject to applicable law. Where legally required, additional consent will be requested.

25. Contact Information

Questions, requests, complaints, or concerns regarding this Policy or the handling of personal information may be directed to Gestion de Personnel Alliance using the contact details below:

Gestion de Personnel Alliance
Email: info@personnelalliance.com
Phone: (514) 375-9908

Gestion de Personnel Alliance will review privacy-related requests or complaints and respond within the timeframe required by applicable privacy legislation, subject to identity verification and any legal exceptions.